Character
and paragraph formatting
Copy formatting
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To do this
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Press
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Copy formatting from text.
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CTRL+SHIFT+C
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Apply copied formatting to text.
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CTRL+SHIFT+V
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Change or resize the font
NOTE The following keyboard shortcuts
do not work in Full Screen Reading mode.
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To do this
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Press
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Open the Font dialog box to change the font.
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CTRL+SHIFT+F
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Increase the font size.
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CTRL+SHIFT+>
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Decrease the font size.
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CTRL+SHIFT+<
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Increase the font size by 1 point.
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CTRL+]
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Decrease the font size by 1 point.
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CTRL+[
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Apply character
formats
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To do this
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Press
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Open the Font dialog box to change the formatting of
characters.
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CTRL+D
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Change the case of letters.
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SHIFT+F3
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Format all letters as capitals.
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CTRL+SHIFT+A
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Apply bold formatting.
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CTRL+B
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Apply an underline.
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CTRL+U
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Underline words but not spaces.
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CTRL+SHIFT+W
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Double-underline text.
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CTRL+SHIFT+D
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Apply hidden text formatting.
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CTRL+SHIFT+H
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Apply italic formatting.
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CTRL+I
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Format letters as small capitals.
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CTRL+SHIFT+K
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Apply subscript formatting (automatic spacing).
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CTRL+EQUAL SIGN
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Apply superscript formatting (automatic spacing).
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CTRL+SHIFT+PLUS SIGN
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Remove manual character formatting.
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CTRL+SPACEBAR
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Change the selection to the Symbol font.
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CTRL+SHIFT+Q
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View and copy text
formats
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To do this
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Press
|
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Display nonprinting characters.
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CTRL+SHIFT+* (asterisk on numeric keypad
does not work)
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Review text formatting.
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SHIFT+F1 (then click
the text with the formatting you want to review)
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Copy formats.
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CTRL+SHIFT+C
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Paste formats.
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CTRL+SHIFT+V
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Set the line spacing
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To do this
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Press
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Single-space lines.
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CTRL+1
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Double-space lines.
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CTRL+2
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Set 1.5-line spacing.
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CTRL+5
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Add or remove one line space preceding a paragraph.
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CTRL+0 (zero)
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Align paragraphs
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To do this
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Press
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Switch a paragraph between centered and left-aligned.
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CTRL+E
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Switch a paragraph between justified and left-aligned.
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CTRL+J
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Switch a paragraph between right-aligned and left-aligned.
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CTRL+R
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Left align a paragraph.
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CTRL+L
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Indent a paragraph from the left.
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CTRL+M
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Remove a paragraph indent from the left.
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CTRL+SHIFT+M
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Create a hanging indent.
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CTRL+T
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Reduce a hanging indent.
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CTRL+SHIFT+T
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Remove paragraph formatting.
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CTRL+Q
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Apply paragraph styles
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To do this
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Press
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Open Apply Styles task pane.
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CTRL+SHIFT+S
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Open Styles task pane.
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ALT+CTRL+SHIFT+S
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Start AutoFormat.
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ALT+CTRL+K
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Apply the Normal style.
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CTRL+SHIFT+N
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Apply the Heading 1 style.
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ALT+CTRL+1
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Apply the Heading 2 style.
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ALT+CTRL+2
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Apply the Heading 3 style.
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ALT+CTRL+3
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Close the Styles task
pane
1. If the Styles task pane is
not selected, press F6 to select it.
2. Press CTRL+SPACEBAR.
3. Use the arrow keys to select Close,
and then press ENTER.