Microsoft Office basics
Display and use
windows
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To do this
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Press
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Switch to the next
window.
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ALT+TAB
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Switch to the
previous window.
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ALT+SHIFT+TAB
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Close the active
window.
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CTRL+W or CTRL+F4
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Restore the size of
the active window after you maximize it.
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ALT+F5
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Move to a task pane
from another pane in the program window (clockwise direction). You may need
to press F6 more than once.
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F6
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Move to a task pane
from another pane in the program window (counterclockwise direction).
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SHIFT+F6
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When more than one
window is open, switch to the next window.
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CTRL+F6
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Switch to the
previous window.
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CTRL+SHIFT+F6
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Maximize or restore
a selected window.
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CTRL+F10
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Copy a picture of
the screen to the Clipboard.
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PRINT SCREEN
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Copy a picture of
the selected window to the Clipboard.
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ALT+PRINT SCREEN
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Move to the next
option or option group.
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TAB
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Move to the previous
option or option group.
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SHIFT+TAB
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Switch to the next
tab in a dialog box.
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CTRL+TAB
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Switch to the
previous tab in a dialog box.
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CTRL+SHIFT+TAB
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Move between options
in an open drop-down list, or between options in a group of options.
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Arrow keys
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Perform the action
assigned to the selected button; select or clear the selected check box.
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SPACEBAR
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Select an option;
select or clear a check box.
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ALT+ the letter
underlined in an option
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Open a selected
drop-down list.
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ALT+DOWN ARROW
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Select an option
from a drop-down list.
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First letter of an
option in a drop-down list
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Close a selected
drop-down list; cancel a command and close a dialog box.
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ESC
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Run the selected
command.
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ENTER
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Move to the
beginning of the entry.
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HOME
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Move to the end of
the entry.
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END
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Move one character
to the left or right.
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LEFT ARROW or RIGHT
ARROW
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Move one word to the
left.
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CTRL+LEFT ARROW
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Move one word to the
right.
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CTRL+RIGHT ARROW
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Select or unselect
one character to the left.
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SHIFT+LEFT ARROW
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Select or unselect
one character to the right.
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SHIFT+RIGHT ARROW
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Select or unselect
one word to the left.
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CTRL+SHIFT+LEFT
ARROW
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Select or unselect
one word to the right.
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CTRL+SHIFT+RIGHT
ARROW
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Select from the
insertion point to the beginning of the entry.
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SHIFT+HOME
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Select from the
insertion point to the end of the entry.
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SHIFT+END
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Display the Open dialog
box.
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CTRL+F12 or CTRL+O
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Display the Save
As dialog box.
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F12
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Open the selected
folder or file.
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ENTER
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Open the folder one
level above the selected folder.
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BACKSPACE
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Delete the selected
folder or file.
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DELETE
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Display a shortcut
menu for a selected item such as a folder or file.
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SHIFT+F10
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Move forward through
options.
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TAB
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Move back through
options.
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SHIFT+TAB
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Open the Look
in list.
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F4 or ALT+I
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Cancel an action.
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ESC
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Undo an action.
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CTRL+Z
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Redo or repeat an
action.
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CTRL+Y
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Move to a task pane
from another pane in the program window. (You may need to press F6 more than
once.)
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F6
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When a menu is
active, move to a task pane. (You may need to press CTRL+TAB more than once.)
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CTRL+TAB
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When a task pane is
active, select the next or previous option in the task pane.
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TAB or SHIFT+TAB
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Display the full set
of commands on the task pane menu.
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CTRL+SPACEBAR
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Perform the action
assigned to the selected button.
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SPACEBAR or ENTER
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Open a drop-down
menu for the selected gallery item.
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SHIFT+F10
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Select the first or
last item in a gallery.
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HOME or END
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Scroll up or down in
the selected gallery list.
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PAGE UP or PAGE DOWN
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Display the shortcut
menu for the selected item.
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SHIFT+F10
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Display the menu or
message for an available action or for the AutoCorrect Options button or
the Paste options button .
If more than one action is present, switch to the next action and display its
menu or message.
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ALT+SHIFT+F10
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Move between options
in a menu of available actions.
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Arrow keys
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Perform the action
for the selected item on a menu of available actions.
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ENTER
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Close the available
actions menu or message.
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ESC
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Use dialog boxes
Use edit boxes within
dialog boxes
An edit box is a blank
in which you type or paste an entry, such as your user name or the path of a
folder.
Use the Open and Save
As dialog boxes
Undo and redo actions
Access and use task
panes and galleries
Close a task pane
1.
Press F6 to move to
the task pane, if necessary.
2.
Press CTRL+SPACEBAR.
3.
Use the arrow keys to
select Close, and then press ENTER.
Move a task pane
1.
Press F6 to move to
the task pane, if necessary.
2.
Press CTRL+SPACEBAR.
3.
Use the arrow keys to
select Move, and then press ENTER.
4.
Use the arrow keys to
move the task pane, and then press ENTER.
Resize a task pane
1.
Press F6 to move to
the task pane, if necessary.
2.
Press CTRL+SPACEBAR.
3.
Use the arrow keys to
select Size, and then press ENTER.
4.
Use the arrow keys to
resize the task pane, and then press ENTER.
Access and use
available actions
Tips
·
You can ask to be
notified by a sound whenever an action is available (not available in Word
Starter). To hear audio cues, you must have a sound card. You must also have
Microsoft Office Sounds installed on your computer.
·
If you have access to
the Internet, you can download Microsoft Office Sounds from Office.com. After
you install the sound files, do the following:
a.
Press ALT+F, T to open Word
Options.
b.
Press A to select Advanced,
and then press TAB to move to the Advanced Options for working with
Word .
c.
Press ALT+S twice to
move to the Provide feedback with sound check box, which is
under General, and then press SPACEBAR.
d.
Press TAB repeatedly
to select OK, and then press ENTER.
NOTE When you select or clear this check box, the setting
affects all Office programs that support sound.