Microsoft Office basics keyboard shortcut

Keyboard access to the Office Fluent Ribbon1.             Press ALT.The Key Tips are displayed over each feature that is available in the current view. Press the letter that appears in the Key Tip over the feature that you want to use. Depending on which letter you press, additional Key Tips may appear. For example, if the Home tab is active and you press W, the View tab is displayed, along with the KeyTips for the groups on that tab.  Continue pressing letters until you press the letter of the command or control that you want to use. In some cases, you must first press the letter of the group that contains the command.

NOTE   To cancel the action that you are taking and hide the KeyTips, press ALT.

TIP   If the Watch Window does not get focus after you select it by using the KeyTips, press ALT, and then press CTRL+TAB.
Display and use windows

To do this	Press
Switch to the next window.	ALT+TAB
Switch to the previous window.	ALT+SHIFT+TAB
Close the active window.	CTRL+W or CTRL+F4
Restore the size of the active window after you maximize it.	CTRL+F5
Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once. NOTE   If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar or Ribbon, which is a part of the Office Fluent Ribbon, and then pressing CTRL+TAB to move to the task pane.	F6
Move to a pane from another pane in the program window (counterclockwise direction).	SHIFT+F6
When more than one window is open, switch to the next window.	CTRL+F6
Switch to the previous window.	CTRL+SHIFT+F6
When a document window is not maximized, perform the Move command (on the Controlmenu for the window). Press the arrow keys to move the window. When you finish, press ESC.	CTRL+F7
When a document window is not maximized, perform the Size command (on the Control menu for the window). Press the arrow keys to resize the window. When you finish, press ESC.	CTRL+F8
Minimize a window to an icon (works for only some Microsoft Office programs).	CTRL+F9
Maximize or restore a selected window.	CTRL+F10
Copy a picture of the screen to the Clipboard.	PRINT SCREEN
Copy a picture of the selected window to the Clipboard.	ALT+PRINT SCREEN

Change or resize the font

To do this	Press
Change the font.	CTRL+SHIFT+F
Change the font size.	CTRL+SHIFT+P
Increase the font size of the selected text.	CTRL+SHIFT+>
Decrease the font size of the selected text.	CTRL+SHIFT+<

Move around in text or cells

To do this	Press
Move one character to the left.	LEFT ARROW
Move one character to the right.	RIGHT ARROW
Move one line up.	UP ARROW
Move one line down.	DOWN ARROW
Move one word to the left.	CTRL+LEFT ARROW
Move one word to the right.	CTRL+RIGHT ARROW
Move to the end of a line.	END
Move to the beginning of a line.	HOME
Move up one paragraph.	CTRL+UP ARROW
Move down one paragraph.	CTRL+DOWN ARROW
Move to the end of a text box.	CTRL+END
Move to the beginning of a text box.	CTRL+HOME
Repeat the last Find action.	SHIFT+F4

Move around in and work in tables

To do this	Press
Move to the next cell.	TAB
Move to the preceding cell.	SHIFT+TAB
Move to the next row.	DOWN ARROW
Move to the preceding row.	UP ARROW
Insert a tab in a cell.	CTRL+TAB
Start a new paragraph.	ENTER
Add a new row at the bottom of the table.	TAB at the end of the last row

Access and use actions

To do this	Press
Display the menu or message for an action. If more than one action is present, switch to the next action and display its menu or message.	ALT+SHIFT+F10
Select the next item on the action menu.	DOWN ARROW
Select the previous item on the action menu.	UP ARROW
Perform the action for the selected item on the action menu.	ENTER
Close the action menu or message.	ESC

Tips·         You can ask to be notified by a sound whenever an action appears. To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer.
·         If you have access to the World Wide Web, you can download Microsoft Office Sounds from the Microsoft Office.com Web site.

Use dialog boxes 

To do this	Press
Move to the next option or option group.	TAB

Move to the previous option or option group.	SHIFT+TAB

Switch to the next tab in a dialog box.	CTRL+TAB

Switch to the previous tab in a dialog box.	CTRL+SHIFT+TAB

Move between options in an open drop-down list, or between options in a group of options.	Arrow keys

Perform the action assigned to the selected button; select or clear the selected check box.	SPACEBAR

Open the list if it is closed and move to that option in the list.	First letter of an option in a drop-down list

Select an option; select or clear a check box.	ALT+ the letter underlined in an option

Open a selected drop-down list.	ALT+DOWN ARROW
Close a selected drop-down list; cancel a command and close a dialog box.	ESC
Perform the action assigned to a default button in a dialog box.	ENTER

Use edit boxes within dialog boxesAn edit box is a blank in which you type or paste an entry, such as your user name or the path to a folder.

To do this	Press
Move to the beginning of the entry.	HOME

Move to the end of the entry.	END

Move one character to the left or right, respectively.	LEFT ARROW or RIGHT ARROW

Move one word to the left.	CTRL+LEFT ARROW

Move one word to the right.	CTRL+RIGHT ARROW

Select or cancel selection one character to the left.	SHIFT+LEFT ARROW

Select or cancel selection one character to the right.	SHIFT+RIGHT ARROW

Select or cancel selection one word to the left.	CTRL+SHIFT+LEFT ARROW

Select or cancel selection one word to the right.	CTRL+SHIFT+RIGHT ARROW

Select from the insertion point to the beginning of the entry.	SHIFT+HOME

Select from the insertion point to the end of the entry.	SHIFT+END

Use the Open and Save As dialog boxes

To do this	Press
Go to the previous folder.	ALT+1

Open the folder one level above the open folder.	ALT+2

Close the dialog box and open your Web search page.	ALT+3

Delete the selected folder or file.	ALT+3

Create a new folder.	ALT+4

Switch among available folder views.	ALT+5

Show the Tools menu.	ALT+L

Display a shortcut menu for a selected item, such as a folder or file.	SHIFT+F10

Move between options or areas in the dialog box.	TAB

Open the list.	F4 or ALT+I

Update the file list.	F5