Character and paragraph
formatting
Copy formatting
|
To do this
|
Press
|
|
Copy formatting from
text.
|
CTRL+SHIFT+C
|
|
Apply copied formatting
to text.
|
CTRL+SHIFT+V
|
Change or resize the
font
NOTE The
following keyboard shortcuts do not work in Full Screen Reading mode.
|
To do this
|
Press
|
|
Open the Font dialog
box to change the font.
|
CTRL+SHIFT+F
|
|
Increase the font
size.
|
CTRL+SHIFT+>
|
|
Decrease the font
size.
|
CTRL+SHIFT+<
|
|
Increase the font
size by 1 point.
|
CTRL+]
|
|
Decrease the font
size by 1 point.
|
CTRL+[
|
Apply character
formats
|
To do this
|
Press
|
|
Open the Font dialog
box to change the formatting of characters.
|
CTRL+D
|
|
Change the case of
letters.
|
SHIFT+F3
|
|
Format all letters
as capitals.
|
CTRL+SHIFT+A
|
|
Apply bold
formatting.
|
CTRL+B
|
|
Apply an underline.
|
CTRL+U
|
|
Underline words but
not spaces.
|
CTRL+SHIFT+W
|
|
Double-underline
text.
|
CTRL+SHIFT+D
|
|
Apply hidden text
formatting.
|
CTRL+SHIFT+H
|
|
Apply italic
formatting.
|
CTRL+I
|
|
Format letters as
small capitals.
|
CTRL+SHIFT+K
|
|
Apply subscript
formatting (automatic spacing).
|
CTRL+EQUAL SIGN
|
|
Apply superscript
formatting (automatic spacing).
|
CTRL+SHIFT+PLUS SIGN
|
|
Remove manual
character formatting.
|
CTRL+SPACEBAR
|
|
Change the selection
to the Symbol font.
|
CTRL+SHIFT+Q
|
View and copy text
formats
|
To do this
|
Press
|
|
Display nonprinting
characters.
|
CTRL+SHIFT+*
(asterisk on numeric keypad does not work)
|
|
Review text
formatting.
|
SHIFT+F1 (then click
the text with the formatting you want to review)
|
|
Copy formats.
|
CTRL+SHIFT+C
|
|
Paste formats.
|
CTRL+SHIFT+V
|
Set the line spacing
|
To do this
|
Press
|
|
Single-space lines.
|
CTRL+1
|
|
Double-space lines.
|
CTRL+2
|
|
Set 1.5-line
spacing.
|
CTRL+5
|
|
Add or remove one
line space preceding a paragraph.
|
CTRL+0 (zero)
|
Align paragraphs
|
To do this
|
Press
|
|
Switch a paragraph
between centered and left-aligned.
|
CTRL+E
|
|
Switch a paragraph
between justified and left-aligned.
|
CTRL+J
|
|
Switch a paragraph
between right-aligned and left-aligned.
|
CTRL+R
|
|
Left align a
paragraph.
|
CTRL+L
|
|
Indent a paragraph
from the left.
|
CTRL+M
|
|
Remove a paragraph
indent from the left.
|
CTRL+SHIFT+M
|
|
Create a hanging
indent.
|
CTRL+T
|
|
Reduce a hanging
indent.
|
CTRL+SHIFT+T
|
|
Remove paragraph
formatting.
|
CTRL+Q
|
Apply paragraph styles
|
To do this
|
Press
|
|
Open Apply
Styles task pane.
|
CTRL+SHIFT+S
|
|
Open Styles task
pane.
|
ALT+CTRL+SHIFT+S
|
|
Start AutoFormat.
|
ALT+CTRL+K
|
|
Apply the Normal
style.
|
CTRL+SHIFT+N
|
|
Apply the Heading 1
style.
|
ALT+CTRL+1
|
|
Apply the Heading 2
style.
|
ALT+CTRL+2
|
|
Apply the Heading 3
style.
|
ALT+CTRL+3
|
Close the Styles task
pane
1.
If the Styles task
pane is not selected, press F6 to select it.
2.
Press CTRL+SPACEBAR.
3.
Use the arrow keys to
select Close, and then press ENTER.
Insert and edit objects
Insert an object
1.
Press ALT, N, J, and
then J to open the Object dialog box.
2.
Do one of the
following.
o Press DOWN ARROW to select an object type, and
then press ENTER to create an object.
o Press CTRL+TAB to switch to the Create
from File tab, press TAB, and then type the file name of the object
that you want to insert or browse to the file.
Edit an object
1.
With the cursor
positioned to the left of the object in your document, select the object by
pressing SHIFT+RIGHT ARROW.
2.
Press SHIFT+F10.
3.
Press the TAB key to
get to Object name, press ENTER, and then press ENTER again.
Insert SmartArt
graphics
1.
Press and release ALT,
N, and then M to select SmartArt.
2.
Press the arrow keys
to select the type of graphic that you want.
3.
Press TAB, and then
press the arrow keys to select the graphic that you want to insert.
4.
Press ENTER.
Insert WordArt
1.
Press and release ALT,
N, and then W to select WordArt.
2.
Press the arrow keys
to select the WordArt style that you want, and then press ENTER.
3.
Type the text that you
want.
4.
Press ESC to select
the WordArt object, and then use the arrow keys to move the object.
5.
Press ESC again to
return to return to the document.
Mail merge and fields
Perform a mail merge
NOTE You
must be on the Mailings tab to use these keyboard shortcuts.
|
To do this
|
Press
|
|
Preview a mail
merge.
|
ALT+SHIFT+K
|
|
Merge a document.
|
ALT+SHIFT+N
|
|
Print the merged
document.
|
ALT+SHIFT+M
|
|
Edit a mail-merge
data document.
|
ALT+SHIFT+E
|
|
Insert a merge
field.
|
ALT+SHIFT+F
|
Work with fields
|
To do this
|
Press
|
|
Insert a DATE field.
|
ALT+SHIFT+D
|
|
Insert a LISTNUM
field.
|
ALT+CTRL+L
|
|
Insert a PAGE field.
|
ALT+SHIFT+P
|
|
Insert a TIME field.
|
ALT+SHIFT+T
|
|
Insert an empty
field.
|
CTRL+F9
|
|
Update linked
information in a Microsoft Word source document.
|
CTRL+SHIFT+F7
|
|
Update selected
fields.
|
F9
|
|
Unlink a field.
|
CTRL+SHIFT+F9
|
|
Switch between a
selected field code and its result.
|
SHIFT+F9
|
|
Switch between all
field codes and their results.
|
ALT+F9
|
|
Run GOTOBUTTON or
MACROBUTTON from the field that displays the field results.
|
ALT+SHIFT+F9
|
|
Go to the next
field.
|
F11
|
|
Go to the previous
field.
|
SHIFT+F11
|
|
Lock a field.
|
CTRL+F11
|
|
Unlock a field.
|
CTRL+SHIFT+F11
|
Language bar
Handwriting
recognition
|
To do this
|
Press
|
|
Switch between
languages or keyboard layouts.
|
Left ALT+SHIFT
|
|
Display a list of
correction alternatives.
|
 +C |
|
Turn handwriting on
or off.
|
+H |
|
Turn Japanese Input
Method Editor (IME) on 101 keyboard on or off.
|
ALT+~
|
|
Turn Korean IME on
101 keyboard on or off.
|
Right ALT
|
|
Turn Chinese IME on
101 keyboard on or off.
|
CTRL+SPACEBAR
|
Tips
·
You can choose the key
combination for switching between languages or keyboard layouts in the Advanced
Key Setting dialog box. To open the Advanced Key Setting dialog
box, right-click the Language bar, and then click Settings.
Under Preferences, click Key Settings.
·
The Windows logo
key is
available on the bottom row of keys on most keyboards.