Edit and move text and
graphics
Delete text and
graphics
To do this
|
Press
|
Delete one character
to the left.
|
BACKSPACE
|
Delete one word to
the left.
|
CTRL+BACKSPACE
|
Delete one character
to the right.
|
DELETE
|
Delete one word to
the right.
|
CTRL+DELETE
|
Cut selected text to
the Office Clipboard.
|
CTRL+X
|
Undo the last
action.
|
CTRL+Z
|
Cut to the Spike.
|
CTRL+F3
|
Copy and move text and
graphics
To do this
|
Press
|
Open the Office
Clipboard
|
Press ALT+H to move
to the Hometab, and then press F,O.
|
Copy selected text
or graphics to the Office Clipboard.
|
CTRL+C
|
Cut selected text or
graphics to the Office Clipboard.
|
CTRL+X
|
Paste the most
recent addition or pasted item from the Office Clipboard.
|
CTRL+V
|
Move text or
graphics once.
|
F2 (then move the
cursor and press ENTER)
|
Copy text or
graphics once.
|
SHIFT+F2 (then move
the cursor and press ENTER)
|
When text or an
object is selected, open the Create New Building Blockdialog box.
|
ALT+F3
|
SHIFT+F10
|
|
Cut to the Spike.
|
CTRL+F3
|
Paste the Spike contents.
|
CTRL+SHIFT+F3
|
Copy the header or
footer used in the previous section of the document.
|
ALT+SHIFT+R
|
Insert special
characters
To insert this
|
Press
|
A field
|
CTRL+F9
|
A line break
|
SHIFT+ENTER
|
A page break
|
CTRL+ENTER
|
A column break
|
CTRL+SHIFT+ENTER
|
An em dash
|
ALT+CTRL+MINUS SIGN
|
An en dash
|
CTRL+MINUS SIGN
|
An optional hyphen
|
CTRL+HYPHEN
|
A nonbreaking hyphen
|
CTRL+SHIFT+HYPHEN
|
A nonbreaking space
|
CTRL+SHIFT+SPACEBAR
|
The copyright symbol
|
ALT+CTRL+C
|
The registered
trademark symbol
|
ALT+CTRL+R
|
The trademark symbol
|
ALT+CTRL+T
|
An ellipsis
|
ALT+CTRL+PERIOD
|
A single opening
quotation mark
|
CTRL+`(single
quotation mark), `(single quotation mark)
|
A single closing
quotation mark
|
CTRL+' (single
quotation mark), ' (single quotation mark)
|
Double opening quotation
marks
|
CTRL+` (single
quotation mark), SHIFT+' (single quotation mark)
|
Double closing
quotation marks
|
CTRL+' (single
quotation mark), SHIFT+' (single quotation mark)
|
An AutoText entry
|
ENTER (after you
type the first few characters of the AutoText entry name and when the
ScreenTip appears)
|
Insert characters by
using character codes
To do this
|
Press
|
Insert the Unicode
character for the specified Unicode (hexadecimal) character code. For
example, to insert the euro currency symbol (
 ),
type 20AC, and then hold down ALT and press X. |
The character code,
ALT+X
|
Find out the Unicode
character code for the selected character
|
ALT+X
|
Insert the ANSI
character for the specified ANSI (decimal) character code. For example, to
insert the euro currency symbol, hold down ALT and press 0128 on the numeric
keypad.
|
ALT+the character
code (on the numeric keypad)
|
Select text and
graphics
Select text by holding
down SHIFT and using the arrow keys to move the cursor.
Extend a selection
To do this
|
Press
|
Turn extend mode on.
|
F8
|
Select the nearest
character.
|
F8, and then press
LEFT ARROW or RIGHT ARROW
|
Increase the size of
a selection.
|
F8 (press once to
select a word, twice to select a sentence, and so on)
|
Reduce the size of a
selection.
|
SHIFT+F8
|
Turn extend mode
off.
|
ESC
|
Extend a selection
one character to the right.
|
SHIFT+RIGHT ARROW
|
Extend a selection
one character to the left.
|
SHIFT+LEFT ARROW
|
Extend a selection
to the end of a word.
|
CTRL+SHIFT+RIGHT
ARROW
|
Extend a selection
to the beginning of a word.
|
CTRL+SHIFT+LEFT
ARROW
|
Extend a selection
to the end of a line.
|
SHIFT+END
|
Extend a selection
to the beginning of a line.
|
SHIFT+HOME
|
Extend a selection
one line down.
|
SHIFT+DOWN ARROW
|
Extend a selection
one line up.
|
SHIFT+UP ARROW
|
Extend a selection
to the end of a paragraph.
|
CTRL+SHIFT+DOWN
ARROW
|
Extend a selection
to the beginning of a paragraph.
|
CTRL+SHIFT+UP ARROW
|
Extend a selection
one screen down.
|
SHIFT+PAGE DOWN
|
Extend a selection
one screen up.
|
SHIFT+PAGE UP
|
Extend a selection
to the beginning of a document.
|
CTRL+SHIFT+HOME
|
Extend a selection
to the end of a document.
|
CTRL+SHIFT+END
|
Extend a selection
to the end of a window.
|
ALT+CTRL+SHIFT+PAGE
DOWN
|
Extend a selection
to include the entire document.
|
CTRL+A
|
Select a vertical
block of text.
|
CTRL+SHIFT+F8, and
then use the arrow keys; press ESC to cancel selection mode
|
Extend a selection
to a specific location in a document.
|
F8+arrow keys; press
ESC to cancel selection mode
|
Select text and
graphics in a table
To do this
|
Press
|
Select the next
cell's contents.
|
TAB
|
Select the preceding
cell's contents.
|
SHIFT+TAB
|
Extend a selection
to adjacent cells.
|
Hold down SHIFT and
press an arrow key repeatedly
|
Select a column.
|
Use the arrow keys
to move to the column's top or bottom cell, and then do one of the following:
·
Press SHIFT+ALT+PAGE DOWN to select the column from top to
bottom.
·
Press SHIFT+ALT+PAGE UP to select the column from bottom to
top.
|
Extend a selection
(or block).
|
CTRL+SHIFT+F8, and
then use the arrow keys; press ESC to cancel selection mode
|
Select an entire
table.
|
ALT+5 on the numeric
keypad (with NUM LOCK off)
|
Move through your
document
To move
|
Press
|
One character to the
left
|
LEFT ARROW
|
One character to the
right
|
RIGHT ARROW
|
One word to the left
|
CTRL+LEFT ARROW
|
One word to the
right
|
CTRL+RIGHT ARROW
|
One paragraph up
|
CTRL+UP ARROW
|
One paragraph down
|
CTRL+DOWN ARROW
|
One cell to the left
(in a table)
|
SHIFT+TAB
|
One cell to the
right (in a table)
|
TAB
|
Up one line
|
UP ARROW
|
Down one line
|
DOWN ARROW
|
To the end of a line
|
END
|
To the beginning of
a line
|
HOME
|
To the top of the
window
|
ALT+CTRL+PAGE UP
|
To the end of the
window
|
ALT+CTRL+PAGE DOWN
|
Up one screen
(scrolling)
|
PAGE UP
|
Down one screen
(scrolling)
|
PAGE DOWN
|
To the top of the
next page
|
CTRL+PAGE DOWN
|
To the top of the
previous page
|
CTRL+PAGE UP
|
To the end of a
document
|
CTRL+END
|
To the beginning of
a document
|
CTRL+HOME
|
To a previous
revision
|
SHIFT+F5
|
After opening a
document, to the location you were working in when the document was last
closed
|
SHIFT+F5
|
Move around in a table
To move
|
Press
|
To the next cell in
a row
|
TAB
|
To the previous cell
in a row
|
SHIFT+TAB
|
To the first cell in
a row
|
ALT+HOME
|
To the last cell in
a row
|
ALT+END
|
To the first cell in
a column
|
ALT+PAGE UP
|
To the last cell in
a column
|
ALT+PAGE DOWN
|
To the previous row
|
UP ARROW
|
To the next row
|
DOWN ARROW
|
Row up
|
ALT+SHIFT+UP ARROW
|
Row down
|
ALT+SHIFT+DOWN ARROW
|
Insert paragraphs and
tab characters in a table
To insert
|
Press
|
New paragraphs in a
cell
|
ENTER
|
Tab characters in a
cell
|
CTRL+TAB
|
Use overtype mode
To change the overtype
settings so that you can access overtype mode by pressing INSERT, do the
following:
1.
Press ALT+F, T to
open Word Options.
2.
Press A to select
ADVANCED, and then press TAB.
3.
Press ALT+O to move to
the Use the Insert key to control overtype mode check box.
4.
Press SPACEBAR to
select the check box, and then press ENTER.
To turn Overtype mode
on or off, press INSERT.