To do this
|
Press
|
Switch to Mail.
|
CTRL + 1
|
Switch to Calendar.
|
CTRL + 2
|
Switch to Contacts.
|
CTRL + 3
|
Switch to Tasks.
|
CTRL + 4
|
Switch to Notes.
|
CTRL + 5
|
Switch to Folder List in Navigation Pane.
|
CTRL + 6
|
Switch to Shortcuts.
|
CTRL + 7
|
Switch to next message (with message open).
|
CTRL + PERIOD
|
Switch to previous message (with message open).
|
CTRL + COMMA
|
BETWEEN The Move Navigation Pane, The Main Outlook window, The Reading Pane, and The To-Do Bar.
|
CTRL + SHIFT + TAB or SHIFT + TAB
|
The Outlook window BETWEEN Move, The smaller panes in The Navigation Pane, theReading Pane, The To-Do Bar and The sections in.
|
TAB
|
The Outlook window BETWEEN Move, The smaller panes in The Navigation Pane, theReading Pane, The To-Do Bar and The sections in, and show The Access Keys in The Outlook ribbon.
|
F6
|
The message in HEADER Lines Around Move Navigation Pane or an open message.
|
CTRL + TAB
|
Move Around Within The Navigation Pane.
|
Arrow keys
|
Go to a different folder.
|
CTRL + Y
|
Go to The Search Box.
|
F3 or CTRL + E
|
In The Reading Pane, Go to The previous message.
|
ALT + UP ARROW or CTRL + COMMA or ALT + PAGE UP
|
In The Reading Pane, page through text Down.
|
SPACEBAR
|
In The Reading Pane, page through text Up.
|
SHIFT + SPACEBAR
|
Collapse or expand a group in the email message list.
|
LEFT ARROW or RIGHT ARROW
|
Go back to previous view in main Outlook window.
|
ALT + B or ALT + LEFT ARROW
|
Go forward to next view in main Outlook window.
|
ALT + RIGHT ARROW
|
The select INFOBAR and, if available, show The menu of commands.
|
CTRL + SHIFT + W
|
Search
To do this
|
Press
|
Find a message or other item.
|
CTRL + E
|
Clear the search results.
|
ESC
|
The Search expand to include All Mail Items, All Calendar Items, or All Contact Items, depending on That The view you are in.
|
CTRL + ALT + A
|
Use Advanced Find.
|
CTRL + SHIFT + F
|
Create a Search Folder.
|
CTRL + SHIFT + P
|
Search for text inside an open item.
|
F4
|
Find and replace text, symbols, or some formatting commands. The Works in Reading Pane on an open item.
|
CTRL + H
|
Expand search to include items from the current folder.
|
CTRL + ALT + K
|
Expand search to include subfolders.
|
CTRL + ALT + Z
|
Flags
To do this
|
Press
|
The Open dialog Box to assign a flag Flag for Follow Up.
|
CTRL + SHIFT + G
|
Color Categories
To do this
|
Press
|
The CATEGORY from The Selected Delete List in The Color dialog Box CATEGORIES.
|
ALT + D
|
Create an item or file
To do this
|
Press
|
Create an appointment.
|
CTRL + SHIFT + A
|
Create a contact.
|
CTRL + SHIFT + C
|
Create a Contact List.
|
CTRL + SHIFT + L
|
Create a fax.
|
CTRL + SHIFT + X
|
Create a folder.
|
CTRL + SHIFT + E
|
Create a Journal entry.
|
CTRL + SHIFT + J
|
Create a meeting request.
|
CTRL + SHIFT + Q
|
Create a message.
|
CTRL + SHIFT + M
|
Create a note.
|
CTRL + SHIFT + N
|
Create a Microsoft Office document.
|
CTRL + SHIFT + H
|
Post to this folder.
|
CTRL + SHIFT + S
|
Post a reply in this folder.
|
CTRL + T
|
Create a Search Folder.
|
CTRL + SHIFT + P
|
Create a task.
|
CTRL + SHIFT + K
|
Create a task request.
|
CTRL + SHIFT + U
|
Procedures in all items
To do this
|
Press
|
Save (except in Tasks).
|
CTRL + S or SHIFT + F12
|
Save and close (except in Mail).
|
ALT + S
|
Save as (only in Mail).
|
F12
|
Undo.
|
CTRL + Z or ALT + BACKSPACE
|
Delete an item.
|
CTRL + D
|
Print.
|
CTRL + P
|
Copy an item.
|
CTRL + SHIFT + Y
|
Move an item.
|
CTRL + SHIFT + V
|
Check names.
|
CTRL + K
|
Check spelling.
|
F7
|
Flag for follow-up.
|
CTRL + SHIFT + G
|
Forward.
|
CTRL + F
|
Send or post or invite all.
|
ALT + S
|
Enable editing in a field (except in Mail or Icon view).
|
F2
|
Left align text.
|
CTRL + L
|
Center text.
|
CTRL + E
|
Right align text.
|
CTRL + R
|
Email
To do this
|
Press
|
Switch to Inbox.
|
CTRL + SHIFT + I
|
To switch OUTBOX.
|
CTRL + SHIFT + O
|
Choose the account from which to send a message.
|
CTRL + TAB (with the focus on the To box), and then TAB to theAccounts button
|
Check names.
|
CTRL + K
|
Send.
|
ALT + S
|
Reply to a message.
|
CTRL + R
|
Reply all to a message.
|
CTRL + SHIFT + R
|
Reply with meeting request.
|
CTRL + ALT + R
|
Forward a message.
|
CTRL + F
|
Mark a message as not junk.
|
CTRL + ALT + J
|
Display blocked external content (in a message).
|
CTRL + SHIFT + I
|
Post to a folder.
|
CTRL + SHIFT + S
|
Apply Normal style.
|
CTRL + SHIFT + N
|
Check for new messages.
|
CTRL + M or F9
|
Go to the previous message.
|
UP ARROW
|
Go to the next message.
|
DOWN ARROW
|
Create a message (when in Mail).
|
CTRL + N
|
Create a message (from any Outlook view).
|
CTRL + SHIFT + M
|
Open a received message.
|
CTRL + O
|
Delete and Ignore a Conversation.
|
|
Open the Address Book.
|
CTRL + SHIFT + B
|
Add a Quick Flag to an unopened message.
|
INSERT
|
Display The Flag for Follow Up dialog Box.
|
CTRL + SHIFT + G
|
Mark as read.
|
CTRL + Q
|
Mark as unread.
|
CTRL + U
|
Open the Mail Tip in the selected message.
|
CTRL + SHIFT + W
|
Find or replace.
|
F4
|
Find next.
|
SHIFT + F4
|
Send.
|
CTRL + ENTER
|
Print.
|
CTRL + P
|
Forward.
|
CTRL + F
|
Forward as attachment.
|
CTRL + ALT + F
|
Show the properties for the selected item.
|
ALT + ENTER
|
Create a multimedia message
|
CTRL + SHIFT + U
|
Create a text message.
|
CTRL + SHIFT + T
|
Mark for Download.
|
CTRL + ALT + M
|
Clear Mark for Download.
|
CTRL + ALT + U
|
Display Send / Receive progress.
|
CTRL + B (when a Send / Receive is in progress)
|
Calendar
To do this
|
Press
|
Create an appointment (when in Calendar).
|
CTRL + N
|
Create an appointment (in any Outlook view).
|
CTRL + SHIFT + A
|
Create a meeting request.
|
CTRL + SHIFT + Q
|
Forward an appointment or meeting.
|
CTRL + F
|
Reply to a meeting request with a message.
|
CTRL + R
|
Reply All to a meeting request with a message.
|
CTRL + SHIFT + R
|
Show 10 days in the calendar.
|
ALT + 0
|
Show 1 day in the calendar.
|
ALT + 1
|
Show 2 days in the calendar.
|
ALT + 2
|
Show 3 days in the calendar.
|
ALT + 3
|
Show 4 days in the calendar.
|
ALT + 4
|
Show 5 days in the calendar.
|
ALT + 5
|
Show 6 days in the calendar.
|
ALT + 6
|
Show 7 days in the calendar.
|
ALT + 7
|
Show 8 days in the calendar.
|
ALT + 8
|
Show 9 days in the calendar.
|
ALT + 9
|
Go to a date.
|
CTRL + G
|
Switch to Month view.
|
ALT + = or CTRL + ALT + 4
|
Go to the next day.
|
CTRL + RIGHT ARROW
|
Go to the next week.
|
ALT + DOWN ARROW
|
Go to the next month.
|
ALT + PAGE DOWN
|
Go to the previous day.
|
CTRL + LEFT ARROW
|
Go to the previous week.
|
ALT + UP ARROW
|
Go to the previous month.
|
ALT + PAGE UP
|
Go to the start of the week.
|
ALT + HOME
|
Go to the end of the week.
|
ALT + END
|
Switch to Full Week view.
|
ALT + MINUS SIGN or CTRL + ALT + 3
|
Switch to Work Week view.
|
CTRL + ALT + 2
|
Go to previous appointment.
|
CTRL + COMMA or CTRL + SHIFT + COMMA
|
Go to next appointment.
|
CTRL + PERIOD or CTRL + SHIFT + PERIOD
|
Set up recurrence for an open appointment or meeting.
|
CTRL + G
|
See also under Views, Calendar Day / Week / Month view, and Date Navigator
Contacts
To do this
|
Press
|
Dial a new call.
|
CTRL + SHIFT + D
|
Find a contact or other item (Search).
|
F3 or CTRL + E
|
Enter a NAME in The Search Box Address Books.
|
F11
|
In the Card or Business Card view of contacts, go to the first contact that begins with a specific letter.
|
SHIFT + letter
|
Select all contacts.
|
CTRL + A
|
Create a message that uses the selected contact as subject.
|
CTRL + F
|
Create a Journal entry for the selected contact.
|
CTRL + J
|
Create a contact (when in Contacts).
|
CTRL + N
|
Create a contact (from any Outlook view).
|
CTRL + SHIFT + C
|
Open a contact form that uses the selected contact.
|
CTRL + O
|
Create a Contact List.
|
CTRL + SHIFT + L
|
Print.
|
CTRL + P
|
Update a list of Contact List members.
|
F5
|
Go to a different folder.
|
CTRL + Y
|
Open the Address Book.
|
CTRL + SHIFT + B
|
Use Advanced Find.
|
CTRL + SHIFT + F
|
In an open contact, open the next contact listed.
|
CTRL + SHIFT + PERIOD
|
Find a contact.
|
F11
|
Close a contact.
|
ESC
|
Send a fax to the selected contact.
|
CTRL + SHIFT + X
|
Open The Box Check Address dialog.
|
ALT + D
|
In a contact form, under Internet, display The E-Mail 1 information.
|
ALT + SHIFT + 1
|
In a contact form, under Internet, display The E-Mail 2 information.
|
ALT + SHIFT + 2
|
In a contact form, under Internet, display The E-Mail 3 information.
|
ALT + SHIFT + 3
|
In the Electronic Business Cards dialog box
To do this
|
Press
|
The Open List Add.
|
ALT + A
|
Select text in a label assigned Label Box When Has That is The Selected field.
|
ALT + B
|
Open The Box Add Card Picture dialog.
|
ALT + C
|
The Beginning of place cursor AT Edit Box.
|
ALT + E
|
The select Box Fields.
|
ALT + F
|
The select Drop-Down List Image align.
|
ALT + G
|
Select color palette for background.
|
ALT + K, then ENTER
|
Select Drop-Down List Layout.
|
ALT + L
|
Selected from a field Remove The Box Fields.
|
ALT + R
|
Tasks
To do this
|
Press
|
Hide or show The To-Do Bar.
|
ALT + F2
|
Accept a task request.
|
ALT + C
|
Decline a task request.
|
ALT + D
|
Find a task or other item.
|
CTRL + E
|
Open The Box Go to Folder dialog.
|
CTRL + Y
|
Create a task (when in Tasks).
|
CTRL + N
|
Create a task (from any Outlook view).
|
CTRL + SHIFT + K
|
Open selected item.
|
CTRL + O
|
Print selected item.
|
CTRL + P
|
Select all items.
|
CTRL + A
|
Delete selected item.
|
CTRL + D
|
Forward a task as an attachment.
|
CTRL + F
|
Create a task request.
|
CTRL + SHIFT + ALT + U
|
The switch BETWEEN Navigation Pane, Tasks List, and To-Do Bar.
|
TAB or SHIFT + TAB
|
Open selected item as a Journal item.
|
CTRL + J
|
Undo last action.
|
CTRL + Z
|
Flag an item or mark complete.
|
INSERT
|
Format text
To do this
|
Press
|
The Display Format menu.
|
ALT + O
|
The Display Font dialog Box.
|
CTRL + SHIFT + P
|
Switch case (with text selected).
|
SHIFT + F3
|
Format letters as small capitals.
|
CTRL + SHIFT + K
|
Make letters bold.
|
CTRL + B
|
Add bullets.
|
CTRL + SHIFT + L
|
Make letters italic.
|
CTRL + I
|
Increase indent.
|
CTRL + T
|
Decrease indent.
|
CTRL + SHIFT + T
|
Left align.
|
CTRL + L
|
Center.
|
CTRL + E
|
Underline.
|
CTRL + U
|
Increase font size.
|
CTRL +] or CTRL + SHIFT +>
|
Decrease font size.
|
CTRL + [or CTRL + SHIFT + <
|
Cut.
|
CTRL + X or SHIFT + DELETE
|
Copy.
|
CTRL + C or CTRL + INSERT
NOTE Not CTRL + INSERT is available in The Reading Pane.
|
Paste.
|
CTRL + V or SHIFT + INSERT
|
Clear formatting.
|
CTRL + SHIFT + Z or CTRL + SPACEBAR
|
Delete the next word.
|
CTRL + SHIFT + H
|
Stretch a paragraph to fit between the margins.
|
CTRL + SHIFT + J
|
Apply styles.
|
CTRL + SHIFT + S
|
Create a hanging indent.
|
CTRL + T
|
Insert a hyperlink.
|
CTRL + K
|
Left align a paragraph.
|
CTRL + L
|
Right align a paragraph.
|
CTRL + R
|
Reduce a hanging indent.
|
CTRL + SHIFT + T
|
Remove paragraph formatting.
|
CTRL + Q
|
Add web information to items
To do this
|
Press
|
Edit a URL in the body of an item.
|
Hold down CTRL and then click.
|
Insert a hyperlink.
|
CTRL + K
|
Printing
To do this
|
Press
|
Open tab in Print The Backstage view.
|
Press ALT + F, and then press P
|
To print an item from an open window.
|
ALT + F, press P, and then press F and press 1
|
Open Page Setup from Print Preview.
|
ALT + S or ALT + U
|
To select a printer from Print Preview.
|
ALT + F, press P, and then press I
|
To Define Print Styles.
|
ALT + F, press P, and then press L
|
To open Print Options.
|
ALT + F, press P, and then press R
|
Send / Receive
To do this
|
Press
|
Start a send / receive for all defined Send / Receive Groups with Group parent in this Send / Receive (F9) Selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define.
|
F9
|
Start a send / receive for the current folder, retrieving full items (header, item, and any attachments).
|
SHIFT + F9
|
Start a send / receive.
|
CTRL + M
|
Define Send / Receive groups.
|
CTRL + ALT + S
|
Visual Basic Editor
To do this
|
Press
|
Open Visual Basic Editor.
|
ALT + F11
|
Macros
To do this
|
Press
|
Play macro.
|
ALT + F8
|
Forms
To do this
|
Press
|
Create an Office InfoPath form.
|
Click in an InfoPath folder, and then CTRL + N.
|
Choose an Microsoft InfoPath form.
|
CTRL + SHIFT + ALT + T
|
Views
Table view
General use
To do this
|
Press
|
Open an item.
|
ENTER
|
Select all items.
|
CTRL + A
|
Go to the item at the bottom of the screen.
|
PAGE DOWN
|
Go to the item at the top of the screen.
|
PAGE UP
|
Extend or reduce the selected items by one item.
|
SHIFT + UP ARROW or SHIFT + DOWN ARROW, respectively
|
Go to the next or previous item without extending the selection.
|
CTRL + UP ARROW or CTRL + DOWN ARROW, respectively
|
Select or cancel selection of the active item.
|
CTRL + SPACEBAR
|
With a group selected
To do this
|
Press
|
Expand a single selected group.
|
RIGHT ARROW
|
Collapse a single selected group.
|
LEFT ARROW
|
Select the previous group.
|
UP ARROW
|
Select the next group.
|
DOWN ARROW
|
Select the first group.
|
HOME
|
Select the last group.
|
END
|
Select the first item on screen in an expanded group or the first item off screen to the right.
|
RIGHT ARROW
|
Calendar Day / Week / Month view
All three
To do this
|
Press
|
View from 1 through 9 days.
|
ALT + key for number of days
|
View 10 days.
|
ALT + 0 (ZERO)
|
Switch to weeks.
|
ALT + MINUS SIGN
|
Switch to months.
|
ALT + =
|
Move BETWEEN Calendar, TaskPad, and The Folder List.
|
CTRL + TAB or F6
|
Select the previous appointment.
|
SHIFT + TAB
|
Go to the previous day.
|
LEFT ARROW
|
Go to the next day.
|
RIGHT ARROW
|
Go to the same day in the next week.
|
ALT + DOWN ARROW
|
Go to the same day in the previous week.
|
ALT + UP ARROW
|
Day view
To do this
|
Press
|
Select the time that begins your work day.
|
HOME
|
Select the time that ends your work day.
|
END
|
Select the previous block of time.
|
UP ARROW
|
Select the next block of time.
|
DOWN ARROW
|
Select the block of time at the top of the screen.
|
PAGE UP
|
Select the block of time at the bottom of the screen.
|
PAGE DOWN
|
Extend or reduce the selected time.
|
SHIFT + UP ARROW or SHIFT + DOWN ARROW
|
Move an appointment up or down.
|
With the cursor in the appointment, ALT + UP ARROW or ALT + DOWN ARROW
|
Change an appointment's start or end time.
|
With the cursor in the appointment, ALT + SHIFT + UP ARROW or ALT + SHIFT + DOWN ARROW
|
Move selected item to the same day in the next week.
|
ALT + DOWN ARROW
|
Move selected item to the same day in the previous week.
|
ALT + UP ARROW
|
Week view
To do this
|
Press
|
Go to the start of work hours for the selected day.
|
HOME
|
Go to the end of work hours for the selected day.
|
END
|
Go up one page view in the selected day.
|
PAGE UP
|
Go down one page view in the selected day.
|
PAGE DOWN
|
Change the duration of the selected block of time.
|
SHIFT + LEFT ARROW, SHIFT + RIGHT ARROW, SHIFT + UP ARROW, or SHIFT + DOWN ARROW; or SHIFT + HOME or SHIFT + END
|
Month view
To do this
|
Press
|
Go to the first day of the week.
|
HOME
|
Go to the same day of the week in the previous page.
|
PAGE UP
|
Go to the same day of the week in the next page.
|
PAGE DOWN
|
Date Navigator
To do this
|
Press
|
Go to the first day of the current week.
|
ALT + HOME
|
Go to the last day of the current week.
|
ALT + END
|
Go to the same day in the previous week.
|
ALT + UP ARROW
|
Go to the same day in the next week.
|
ALT + DOWN ARROW
|
Business Cards view or Address Cards view
General use
To do this
|
Press
|
Select a specific card in the list.
|
One or more letters of the name that the card is filed under or the name of the field that you are sorting by
|
Select the previous card.
|
UP ARROW
|
Select the next card.
|
DOWN ARROW
|
Select the first card in the list.
|
HOME
|
Select the last card in the list.
|
END
|
Select the first card on the current page.
|
PAGE UP
|
Select the first card on the next page.
|
PAGE DOWN
|
Select the closest card in the next column.
|
RIGHT ARROW
|
Select the closest card in the previous column.
|
LEFT ARROW
|
Select or cancel selection of the active card.
|
CTRL + SPACEBAR
|
Extend the selection to the previous card and cancel selection of cards after the starting point.
|
SHIFT + UP ARROW
|
Extend the selection to the next card and cancel selection of cards before the starting point.
|
SHIFT + DOWN ARROW
|
Extend the selection to the previous card, regardless of the starting point.
|
CTRL + SHIFT + UP ARROW
|
Extend the selection to the next card, regardless of the starting point.
|
CTRL + SHIFT + DOWN ARROW
|
Extend the selection to the first card in the list.
|
SHIFT + HOME
|
Extend the selection to the last card in the list.
|
SHIFT + END
|
Extend the selection to the first card on the previous page.
|
SHIFT + PAGE UP
|
Extend the selection to the last card on the last page.
|
SHIFT + PAGE DOWN
|
Move between fields in an open card
To use the following keys, make sure a field in a card is selected. To select a field when a card is selected, click the field.
To do this
|
Press
|
Move to the next field and control.
|
TAB
|
Move to the previous field and, control.
|
SHIFT + TAB
|
Close the active card.
|
ENTER
|
Move between characters in a field
To use the following keys, make sure a field in a card is selected. To select a field when a card is selected, click the field.
To do this
|
Press
|
Add a line in a multiline field.
|
ENTER
|
Move to the beginning of a line.
|
HOME
|
Move to the end of a line.
|
END
|
Move to the beginning of a multiline field.
|
PAGE UP
|
Move to the end of a multiline field.
|
PAGE DOWN
|
Move to the previous line in a multiline field.
|
UP ARROW
|
Move to the next line in a multiline field.
|
DOWN ARROW
|
Move to the previous character in a field.
|
LEFT ARROW
|
Move to the next character in a field.
|
RIGHT ARROW
|
Timeline view (Tasks or Journal)
When an item is selected
To do this
|
Press
|
Select the previous item.
|
LEFT ARROW
|
Select the next item.
|
RIGHT ARROW
|
Select several adjacent items.
|
SHIFT + LEFT ARROW or SHIFT + RIGHT ARROW
|
Select several nonadjacent items.
|
CTRL + LEFT ARROW + SPACEBAR or CTRL + RIGHT ARROW + SPACEBAR
|
Open the selected items.
|
ENTER
|
Select the first item on the timeline (if items are not grouped) or the first item in the group.
|
HOME
|
Select the last item on the timeline (if items are not grouped) or the last item in the group.
|
END
|
Display (without selecting) the first item on the timeline (if items are not grouped) or the first item in the group.
|
CTRL + HOME
|
Display (without selecting) the last item on the timeline (if items are not grouped) or the last item in the group.
|
CTRL + END
|
When a group is selected
To do this
|
Press
|
Expand the group.
|
ENTER or RIGHT ARROW
|
Collapse the group.
|
ENTER or LEFT ARROW
|
Select the previous group.
|
UP ARROW
|
Select the next group.
|
DOWN ARROW
|
Select the first group on the timeline.
|
HOME
|
Select the last group on the timeline.
|
END
|
Select the first item on screen in an expanded group or the first item off screen to the right.
|
RIGHT ARROW
|
When a unit of time on the time scale for days is selected
To do this
|
Press
|
Move back in increments of time that are the same as those shown on the time scale.
|
LEFT ARROW
|
Move forward in increments of time that are the same as those shown on the time scale.
|
RIGHT ARROW
|
Switch between active view, To-Do Bar, Search, Journal folders and back to active view.
|
TAB and SHIFT + TAB
|
Comments