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1.
Navigating in Worksheets and Selecting Cells
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Ctrl+Shift+[+]
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Insert
a new row or column (after the current row is selected with shift+space,
or column is selected with ctrl+space
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arrow left, arrow
right, arrow up, arrow down
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Move
one cell up, down, left, or right in a worksheet.
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Ctrl+Arrow Keys
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Moves
to the edge of the current data region
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Shift+Arrow Keys
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Extends
the selection of cells by one cell.
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Ctrl+Shift+Arrow Keys
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Extends
the selection of cells to the last nonblank cell in the same column or row as
the active cell, or if the next cell is blank, extends the selection to the
next nonblank cell
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Backspace
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Deletes
one character to the left in the Formula Bar. Also clears the content of the
active cell. In cell editing mode, it deletes the character to the left of
the insertion point
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Delete
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Removes
the cell contents (data and formulas) from selected cells without affecting
cell formats or comments. In cell editing mode, it deletes the character to
the right of the insertion point.
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End
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Moves
to the cell in the lower-right corner of the window when SCROLL LOCK is
turned on. Also selects the last command on the menu when a menu or submenu
is visible.
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Ctrl+End
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Moves
to the last cell on a worksheet, in the lowest used row of the rightmost used
column. If the cursor is in the formula bar, CTRL+END moves the cursor to the
end of the text
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Ctrl+Shift+end in worksheet
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Extends
the selection of cells to the last used cell on the worksheet (lower-right
corner).
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Ctrl+Shift+end in formula bar
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Selects
all text in the formula bar from the cursor position to the end—this does not
affect the height of the formula bar.
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Enter
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Completes
a cell entry and selects the cell below
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Shift+Enter
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Completes
a cell entry and selects the cell above.
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Ctrl+Enter
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Completes
a cell entry and stays in the same cell
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Alt+Enter
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Starts
a new line in the same cell
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Esc
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Cancels
an entry in the cell or Formula Bar. Closes an open menu or submenu, dialog
box, or message window. It also closes full screen mode when this mode has
been applied, and returns to normal screen mode to display the Ribbon and
status bar again.
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Home
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Moves
to the beginning of a row in a worksheet. Moves to the cell in the upper-left
corner of the window when scroll
lock is turned on. Selects the first command on the menu when a
menu or submenu is visible.
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Ctrl+Home
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Moves
to the beginning of a worksheet.
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Ctrl+Shift+Home
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Extends
the selection of cells to the beginning of the worksheet
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Page Down
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Moves
one screen down in a worksheet.
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Alt+Page Down
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Moves
one screen to the right in a worksheet.
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Ctrl+Page Down
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Moves
to the next sheet in a workbook.
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Ctrl+Shift+Page Down
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Selects
the current and next sheet in a workbook
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Page Up
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Moves
one screen up in a worksheet.
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Alt+Page Up
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Moves
one screen to the left in a worksheet.
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Ctrl+Page Up
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Moves
to the previous sheet in a workbook.
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Ctrl+Shift+Page Up
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Selects
the current and previous sheet in a workbook
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Space
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In
a dialog box, performs the action for the selected button, or selects or
clears a check box.
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Ctrl+Space
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Selects
an entire column in a worksheet.
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Shift+Space
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Selects
an entire row in a worksheet.
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Ctrl+Shift+Space
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Selects
the entire worksheet.
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Tab
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Moves
one cell to the right in a worksheet. Moves between unlocked cells in a
protected worksheet. Moves to the next option or option group in a dialog
box.
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Shift+Tab
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Moves
to the previous cell in a worksheet or the previous option in a dialog box.
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Ctrl+Tab
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Switches
to the next tab in dialog box
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Ctrl+Shift+Tab
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Switches
to the previous tab in a dialog box.
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Ctrl+1
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Format
cells dialog.
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Ctrl+b (or ctrl+2)
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Apply
or remove bold formatting.
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Ctrl+i (or ctrl+3)
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Apply
or remove italic formatting.
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Ctrl+u (or ctrl+4)
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Apply
or remove an underline.
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Ctrl+5
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Apply
or remove strikethrough formatting.
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Ctrl+Shift+&
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Apply
the outline border.
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Ctrl+Shift+_ (underscore)
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Remove
outline borders.
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Ctrl+Shift+F
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Display
the Format Cells with Fonts Tab active. Press tab 3x
to get to font-size. Used to bectrl+shift+p,
but that seems just get to the Font Tab in 2010.
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Alt+' (apostrophe
/ single quote)
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Display
the Style dialog box.
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F4
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Repeat
previous formatting on current cell
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F1
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Displays
the Microsoft Office Excel Help task pane.
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Ctrl+F1
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Displays
or hides the Ribbon, a component of the Microsoft Office Fluent user
interface.
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Alt+F1
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Creates
a chart of the data in the current range.
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Alt+Shift+F1
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Inserts
a new worksheet.
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F2
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Edits
the active cell and positions the insertion point at the end of the cell
contents. It also moves the insertion point into the Formula Bar when editing
in a cell is turned off.
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Shift+F2
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Adds
or edits a cell comment.
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Ctrl+F2
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Displays
the Print Preview window.
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F3
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Displays
the Paste Name dialog box.
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Ctrl+F3
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Display
the Name Manager, create new names.
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Shift+F3
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Displays
the Insert Function dialog box.
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F4
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Repeats
the last command or action, if possible.
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Ctrl+F4
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Closes
the selected workbook window.
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F5
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Displays
the Go To dialog box.
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Ctrl+F5
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Restores
the window size of the selected workbook window.
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F6
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Switches
between the worksheet, Ribbon, task pane, and Zoom controls. In a worksheet
that has been split (View menu, Manage This Window, Freeze Panes, Split
Window command), F6 includes the split panes when switching between panes and
the Ribbon area.
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Shift+F6
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Switches
between the worksheet, Zoom controls, task pane, and Ribbon.
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Ctrl+F6
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Switches
to the next workbook window when more than one workbook window is open.
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F7
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Displays
the Spelling dialog box to check spelling in the active worksheet or selected
range.
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Ctrl+F7
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Performs
the Move command on the workbook window when it is not maximized. Use the
arrow keys to move the window, and when finished press ENTER, or ESC to
cancel.
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F8
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Turns
extend mode on or off. In extend mode, Extended Selection appears in the
status line, and the arrow keys extend the selection.
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Shift+F8
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Enables
you to add a nonadjacent cell or range to a selection of cells by using the
arrow keys.
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Ctrl+F8
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Performs
the Size command (on the Control menu for the workbook window) when a
workbook is not maximized.
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Alt+F8
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Displays
the Macro dialog box to create, run, edit, or delete a macro.
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F9
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Calculates
all worksheets in all open workbooks.
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Shift+F9
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Calculates
the active worksheet.
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Ctrl+Alt+F9
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calculates
all worksheets in all open workbooks, regardless of whether they have changed
since the last calculation.
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Ctrl+Alt+Shift+F9
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Rechecks
dependent formulas, and then calculates all cells in all open workbooks,
including cells not marked as needing to be calculated.
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Ctrl+F9
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Minimizes
a workbook window to an icon.
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F10
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Turns
key tips on or off.
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Shift+F10
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Displays
the shortcut menu for a selected item.
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Alt+Shift+F10
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Displays
the menu or message for a smart tag. If more than one smart tag is present,
it switches to the next smart tag and displays its menu or message.
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Ctrl+F10
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Maximizes
or restores the selected workbook window.
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F11
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Creates
a chart of the data in the current range.
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Shift+F11
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Inserts
a new worksheet.
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Alt+F11
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Opens
the Microsoft Visual Basic Editor, in which you can create a macro by using
Visual Basic for Applications (VBA).
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F12
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Displays
the Save As dialog box.
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Ctrl+Shift+(
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Unhides
any hidden rows within the selection.
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Ctrl+Shift+)
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Unhides
any hidden columns within the selection.
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Ctrl+Shift+&
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Applies
the outline border to the selected cells.
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Ctrl+Shift+_
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Removes
the outline border from the selected cells.
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Ctrl+Shift+~
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Applies
the General number format.
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Ctrl+Shift+$
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Applies
the Currency format with two decimal places (negative numbers in
parentheses).
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Ctrl+Shift+%
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Applies
the Percentage format with no decimal places.
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Ctrl+Shift+^
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Applies
the Exponential number format with two decimal places.
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Ctrl+Shift+#
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Applies
the Date format with the day, month, and year.
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Ctrl+Shift+@
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Applies
the Time format with the hour and minute, and AM or PM.
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Ctrl+Shift+!
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Applies
the Number format with two decimal places, thousands separator, and minus
sign (-) for negative values.
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Ctrl+Shift+*
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Selects
the current region around the active cell (the data area enclosed by blank
rows and blank columns). In a PivotTable, it selects the entire PivotTable
report.
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Ctrl+Shift+:
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Enters
the current time.
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Ctrl+Shift+"
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Copies
the value from the cell above the active cell into the cell or the Formula
Bar.
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Ctrl+Shift+[+]
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Displays
the Insert dialog box to insert blank cells.
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Ctrl+-
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Displays
the Delete dialog box to delete the selected cells.
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Ctrl+;
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Enters
the current date.
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Ctrl+`
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Alternates
between displaying cell values and displaying formulas in the worksheet.
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Ctrl+'
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Copies
a formula from the cell above the active cell into the cell or the Formula
Bar.
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Ctrl+1
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Displays
the Format Cells dialog box.
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Ctrl+2
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Applies
or removes bold formatting.
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Ctrl+3
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Applies
or removes italic formatting.
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Ctrl+4
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Applies
or removes underlining.
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Ctrl+5
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Applies
or removes strikethrough.
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Ctrl+6
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Alternates
between hiding objects, displaying objects, and displaying placeholders for
objects.
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Ctrl+8
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Displays
or hides the outline symbols.
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Ctrl+9
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Hides
the selected rows.
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Ctrl+0 (zero)
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Hides
the selected columns.
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Ctrl+A
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Selects
the entire worksheet. If the worksheet contains data, CTRL+A selects the
current region. Pressing CTRL+A a second time selects the current region and
its summary rows. Pressing CTRL+A a third time selects the entire worksheet.
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Ctrl+Shift+A
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Inserts
the argument names and parentheses when the insertion point is to the right
of a function name in a formula.
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Ctrl+B
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Applies
or removes bold formatting.
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Ctrl+C
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Copies
the selected cells.
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Ctrl+C
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Followed
by another CTRL+C displays the Clipboard.
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Ctrl+D
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Uses
the Fill Down command to copy the contents and format of the topmost cell of
a selected range into the cells below.
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Ctrl+F
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Displays
the Find and Replace dialog box, with the Find tab selected.
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Ctrl+Shift+F
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Opens
the Format Cells dialog box with the Font tab selected.
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Ctrl+G
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Displays
the Go To dialog box.
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Ctrl+H
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Displays
the Find and Replace dialog box, with the Replace tab selected.
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Ctrl+I
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Applies
or removes italic formatting.
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Ctrl+K
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Displays
the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink
dialog box for selected existing hyperlinks.
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Ctrl+N
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Creates
a new, blank workbook.
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Ctrl+O
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Displays
the Open dialog box to open or find a file.
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Ctrl+Shift+O
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Selects
all cells that contain comments.
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Ctrl+P
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Displays
the Print dialog box.
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Ctrl+Shift+P
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Opens
the Format Cells dialog box with the Font tab selected.
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Ctrl+R
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Uses
the Fill Right command to copy the contents and format of the leftmost cell
of a selected range into the cells to the right.
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Ctrl+S
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Saves
the active file with its current file name, location, and file format.
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Ctrl+T
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Displays
the Create Table dialog box.
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Ctrl+U
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Applies
or removes underlining.
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Ctrl+Shift+U
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Switches
between expanding and collapsing of the formula bar.
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Ctrl+V
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Inserts
the contents of the Clipboard at the insertion point and replaces any
selection. Available only after you have cut or copied an object, text, or
cell contents.
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Ctrl+Alt+V
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Displays
the Paste Special dialog box. Available only after you have cut or copied an
object, text, or cell contents on a worksheet or in another program.
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Ctrl+W
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Closes
the selected workbook window.
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Ctrl+X
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Cuts
the selected cells.
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Ctrl+Y
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Repeats
the last command or action, if possible.
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Ctrl+Z
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Uses
the Undo command to reverse the last command or to delete the last entry that
you typed.
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Ctrl+Shift+Z
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Uses
the Undo or Redo command to reverse or restore the last automatic correction
when AutoCorrect Smart Tags are displayed.
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Tab
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Select
the next element in a SmartArt graphic.
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Shift+Tab
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Select
the previous element in a SmartArt graphic.
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Ctrl+A
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Select
all shapes.
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Esc
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Remove
focus from the selected shape.
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Arrow Up
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Nudge
the selected shape up.
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Arrow Down
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Nudge
the selected shape down.
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Arrow Left
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Nudge
the selected shape left.
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Arrow Right
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Nudge
the selected shape right.
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Enter/F2
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Edit
text in the selected shape.
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Delete/Backspace
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Delete
the selected shape.
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Ctrl+X/Shift+Delete
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Cut
the selected shape.
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Ctrl+C
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Copy
the selected shape.
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Ctrl+V
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Paste
the contents of the Clipboard.
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Ctrl+Z
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Undo
the last action.
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Shift+Arrow Right
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Enlarge
the selected shape horizontally. Add ctrl for
moving pixel-by-pixel.
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Shift+Arrow Left
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Reduce
the selected shape horizontally. Add ctrl for
moving pixel-by-pixel.
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Shift+Arrow Up
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Enlarge
the selected shape vertically. Add ctrl for
moving pixel-by-pixel.
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Shift+Arrow Down
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Reduce
the selected shape vertically. Add ctrl for
moving pixel-by-pixel.
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Alt+Arrow Right
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Rotate
the selected shape to the right. Add ctrl for
moving pixel-by-pixel.
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Alt+Arrow Left
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Rotate
the selected shape to the left. Add ctrl for
moving pixel-by-pixel.
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▲ up
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Arrow Left
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Move
one character to the left.
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Arrow Right
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Move
one character to the right.
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Arrow Up
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Move
up one line.
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Arrow Down
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Move
down one line.
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Ctrl+Arrow Left
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Move
one word to the left.
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Ctrl+Arrow Right
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Move
one word to the right.
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Ctrl+Arrow Up
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Move
one paragraph up.
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Ctrl+Arrow Down
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Move
one paragraph down.
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End
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Move
to the end of a line.
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Home
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Move
to the beginning of a line.
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Ctrl+End
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Move
to the end of a text box.
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Ctrl+Home
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Move
to the beginning of a text box.
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Ctrl+X
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Cut
selected text.
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Ctrl+C
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Copy
selected text.
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Ctrl+V
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Paste
selected text.
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Ctrl+Z
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Undo
the last action.
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Backspace
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Delete
one character to the left.
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Ctrl+Backspace
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Delete
one word to the left.
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Delete
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Delete
one character to the right.
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Ctrl+Delete
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Delete
one word to the right.
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Alt+Shift+Arrow Right
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Promote
the selected text.
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Alt+Shift+Arrow Left
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Demote
the selected text.
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▲ up
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Ctrl+Arrow Left/Ctrl+Arrow
Right
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Move
forward or backward one word in the Search text box.
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Alt+C
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Displays
the Collection List task pane.
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Alt+S
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Displays
the Search task pane.
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Alt+H
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Open
Help.
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Arrow Keys
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Move
left and right, up and down, among collections or clips.
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Shift+Arrow Keys
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Select
additional clips after one clip has been selected.
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Ctrl+A
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Select
all clips on the current page.
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Ctrl+C
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Copy
(select a clip and move it to the clipboard).
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Ctrl+V
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Paste
(paste from the clipboard to Clip Organizer).
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Delete
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Delete
selected clip or category.
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Home
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Move
to the beginning of a row and select the first item.
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End
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Move
to the end of a row and select the last item.
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Shift+F10
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Display
a shortcut menu for a collection, clip, or link (same as right click).
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Esc
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Exit
a dialog box.
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tab and shift+Tab
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Shift
focus forward and backward between different areas of a dialog box.
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Alt+Space
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Open
the shortcut menu of a dialog box.
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Alt/F10
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Select
the active tab of the Ribbon and activate the access keys. . Press either of
these keys again to move back to the document and cancel the access keys.
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Alt/ f10 to
select the active tab, and thenarrow left /Arrow Right
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Move
to another tab of the Ribbon.
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Ctrl+F1
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Minimize
or restore the Ribbon.
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Shift+F10
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Display
the shortcut menu for the selected command.
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F6
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Move
the focus to select either Active tab of the Ribbon, View Status bar at
bottom of the window or document
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Alt/ f10,
and then tab /Shift+Tab
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Move
the focus to each command in the Ribbon, forward or backward.
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arrow down, arrow up, arrow left, /Arrow
Right
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Move
down, up, left, or right among the items in the Ribbon.
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Space/Enter
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Activate
the selected command or control in the Ribbon.
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Space/Enter
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Open
the selected menu or gallery in the Ribbon.
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Enter
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Activate
a command or control in the Ribbon so you can modify a value.
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Enter
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Finish
modifying a value in a control in the Ribbon, and move focus back to the
document.
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F1
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Get
help on the selected command or control in the Ribbon. (If no Help topic is
associated with the selected command, the Help table of contents for that
program is shown instead.)
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Comments